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Exhibitor Planning Timeline

Last Updated: August 21, 2025
(Dates are subject to change without notice)

January 2025
     January 1 SEMI U.S. Offices Closed – New Year's Day Observed
     January 2-3 SEMI U.S. Offices Closed
     January 7 (Week of) Exhibitor Update
     January 20 (Week of) Final Booth Payment Invoices Emailed
Co-Exhibitor Application Available
     January 28-29 Exhibitor Planning Session in Phoenix, AZ

February 2025
     February 10 (Week of)

Exhibitor Update
Custom Build Booth Approval Form Available
Exhibitor Services Manual Available
     February 12 Meeting Room Booking Open (Exhibitors Only)
Exhibitor Housing Open
     February 17 SEMI U.S. Offices Closed – President's Day
     February 18 (Week of)

e-Booth/Exhibitor Console Available (Login credentials available when booth fees are paid in full)
Online Sponsorship Platform Open
Exhibitor Registration Open (includes Visa Letter Request)

March 2025
     March 4 (Week of) Exhibitor Update
     March 7 Final Booth Fees Paid in Full
     March 10 Call for Abstracts Open

April 2025
     April 7 20 Under 30 Nominations Open
     April 21 (Week of) Exhibitor Update
     April 30 Call for Abstracts Closed

May 2025
     May 5 Housing Open to Exhibitors & Attendees
Meeting Room Booking Open to Exhibitors & Attendees
Attendee Registration Open
     May 26 SEMI U.S. Offices Closed – Memorial Day

June 2025
     June 6 20 Under 30 Nominations Closed
     June 10 (Week of) Exhibitor Update
     June 19 SEMI U.S. Offices Closed – Juneteenth

July 2025
     July 4 SEMI U.S. Offices Closed – Independence Day
     July 7 Exhibitor NVYTES Customer Invitations Available
     July 14 (Week of) Exhibitor Update

August 2025
     August 11 (Week of) Exhibitor Update
    August 12 Last day to submit Custom Build Booth Approval Form
     August 22 Housing Rooming List Deadline
     August 27 20 Under 30 Award Recipients Contacted
     August 28 Advanced Warehouse Shipments Accepted

September 2025
     September 1 SEMI U.S. Offices Closed – Labor Day
     September 2 Mobile App Available
     September 3 Exhibitor Liability Insurance COI Deadline Date
     September 5 Exhibitor Appointed/Designated Contractor Information Due to GES
ATS Lead Retrieval Discount Deadline
AV Concepts Orders Due
     September 8 Last day to submit Co-Exhibitor Application
     September 9 (Week of) Final Exhibitor Update
OSS Appointment Email (SEMICON West 2026 – SAN FRANCISCO)
     September 12 GES Advanced Order Discount Deadline
     September 19 Last Day to Cancel Housing Reservations Without Penalty
     September 18 CommonWealth Electrical Advanced Order Discount Deadline
     September 23 Last Day to Add, Change, or Cancel (with penalty) Housing Reservations
     September 26 Last Day to Receive Advanced Warehouse Shipments without surcharges* 3:30 PM
Begin Managing Housing Reservations Directly with Hotels
Onsite Registration Rates Begin
Aventura Catering Orders Due
*All inbound carriers must check in by 2:00 PM to be guaranteed same day unloading. Loading docks become busy and cannot always accommodate late afternoon arrivals due to heavy congestion.

October 2025
     October 3 – Friday Registration Open: 8:00am – 5:00pm
Targeted Exhibitor Move-In & Freight Delivery: GREEN BOOTHS ONLY: 8:00am – 5:00pm
     October 4 – Saturday Registration Open: 8:00am – 5:00pm
Targeted Exhibitor Move-In & Freight Delivery: PURPLE BOOTHS CAN BEGIN: Starting at 8:00am (through 5:00pm)
Targeted Exhibitor Move-In & Freight Delivery: YELLOW BOOTHS CAN BEGIN: Starting at 1:00pm (through 5:00pm)
     October 5 – Sunday Registration Open: 8:00am – 5:00pm
General Exhibitor Move In: 8:00am – 5:00pm
     October 6 – Monday Registration Open: 8:00am – 7:00pm
General Exhibitor Move-In: 8:00am – 6:00pm
     October 7 – Tuesday Registration Open: 8:00am – 5:00pm
Exhibitor Move-In: 8:00am – 10:00am
Expo Hall Open: 10:00am – 5:00pm
     October 8 – Wednesday Registration Open: 8:00am – 5:00pm
Expo Hall Open: 10:00am – 5:00pm
     October 9 – Thursday  Registration Open: 8am – 4:00pm
Expo Hall Open: 10:00am – 4:00pm
Exhibitor Move Out: 4:00pm – 8:00pm
     October 10 – Friday Exhibitor Move Out: 8:00am – 8:00pm
     October 11 – Saturday Exhibitor Move Out: 8:00am – 1:00pm

November 2025
     Early November Post Show Report Available
     November 27-28 SEMI U.S. Offices Closed – Thanksgiving


SEMICON West 2025 Exhibitor Service Center